Travel Expense Information

Please be aware that while the program itself is free to you thanks to our generous sponsors, for FutureMaker Mobile Learning Lab trips taking place 80+ miles from our home base in Wichita, Kansas we ask schools and organizations to reimburse us for travel expenses and provide the team with lunch.

Invoices for reimbursement of travel expenses are sent to our point-of-contact at each school/event, unless our contact person arranges to have them sent to another person ahead of our visit. You can expect invoices for expense reimbursement to be sent via email the week after we provide service, and are on Net 30 terms.

School Service

If you are a school requesting the FutureMaker experience and are 80+ miles from Wichita, we also ask that you find 2 other middle/high schools in your area that would like to share a 3 day trip over a Tuesday-Thursday. We package trips this way to provide the experience to more students, while allowing fuel costs to be shared across more schools, saving each some money.

2020-2021 reimbursement rates for a standard 3 day trip:

Hotel (3 double rooms each night for 3 total nights @ $125 per room) = $1,125
Generator Fuel (8 gallons per day @ $3/gal) = $72
Truck Fuel (7 miles-per-gallon @$3/gal) = varies by distance, for a 200 mile round trip, truck fuel would be $85.71 for example
Team lunch (5 people per day @$8/person) = $120
Grand total for trip = $1,402.71 (or $467.57 for each school if 3 schools participate)

Event Service

The FutureMaker Mobile Learning Lab team loves providing the public fun and interactive STEM career demonstrations at events. Some events do not require us to stay overnight, and some do based on time of event and distance. Hotel reimbursement needs will be arranged for your specific event requirements. Below you will find daily travel expense reimbursement rates for event service.

2020-2021 reimbursement rates for a standard single day event:

Hotel (3 double rooms for one night @ $125 per room) = $375
Generator Fuel (8 gallons per day @ $3/gal) = $24
Truck Fuel (7 miles-per-gallon @$3/gal) = varies by distance, for a 200 mile round trip, truck fuel would be $85.71 for example
Team lunch (5 people per day @$8/person) = $40
Grand total for trip = $524.71